Event lexicon

An evening after a days work for networking and drinks with colleagues or friends.

Elements of comfort that can be available to the client in the event space. Amenities can include extra chairs, tables, wifi, etc., and may or may not be included in the room rental fee.

A spacious and uncluttered space used to exhibit works of art on an ephemeral or permanent basis.

Large and ample space at the entrance of a building known for its acoustic capacity.

Organized event simultaneously integrating a sit down meal.

Pre-arranged order for a group dinner; including choice of appetizer, meal, dessert and alcohol.

Perfectly chosen appetizers for a happy hour, served in small sizes for easy serving and tasting.

Menu prepared ahead of time, available on a table so guests can help themselves at his or her convenience.

Office building designed for colleagues and work meetings.

Software that centralizes and manages a company's entire reservation process.

A festive celebration to commence the start of the holiday season. It can be organized with family, friends or even colleagues.

Specialty cocktails, served in a glass.

Cocktail hour type of event where alcoholic drinks and appetizers can be served to guests who are often standing around tall tables. Typically used for social or professional networking purposes.

Organized meeting to discuss specific topics.

An organized event featuring a program that includes conferences, meetings and exhibits on various subjects grouped under the same theme.

Event aimed at addressing a specific topic and communicating a message to employees.

A policy allowing restaurateurs and/or caterers to charge a fee for each bottle of liquor brought in by the customer

Deadline for making a decision regarding dates and event spaces. After this pre-established period, it is too late.

Deadline for making a decision regarding dates and event spaces. After this pre-established period, it is too late.

Formula often used during a happy hour, where guests can enjoy a cocktail and appetizers around high tables.

Menu served including appetizers, multi-course meal or buffet as well as alcoholic or non-alcoholic cocktails.

Assigned seating for guests at an event location.

Detailed illustration providing an overview of the event space, including measurements and different specifications such as electrical outlets, furniture, etc.

An evening featuring an awards ceremony that includes dinner, performances and dancing.

Wire and plug to connect a video or audio output to a screen (computer, projector...).

In Quebec, liquid crystal display, or LCD, can be found in low-power flat-panel displays.

Requests for service or interest in a business from a potential client.

A legal license which allows an establishment to distribute alcohol on a permanent basis. Liquor licences differ depending on the type of establishment. To learn more click here.

Means of communication for simultaneously broadcasting images or videos on the internet.

Local spaces that were previously used for professional purposes which are now used for events or lodging. A large, open space which can be adapted to the often industrial or modern style wishes of the client.

Specific time of the year that is typically less busy for businesses and organizations.

Usually the most competitive pricing of the year because of less demand. Example: low season rate. This rate will be the most competitive of the year because there is little demand during this period. ''Outside school holidays' can be considered as an off-peak period in the hotel industry.

Organized meeting whose purpose is to discuss one or more specific subjects.

Minimum charge to be able to reserve a place.

Minimal charge or deposit required to reserve a space. Some event venues do not charge a rental fee, but do require a minimum dollar charge for alcohol.

The busiest, highest-paying time of the year for businesses and organizations.

Fees for taxes and services (ex. 55$++)

An organized presentation for a company to launch a new product or service to the media and/or consumers.

A legal license that permits the sale or serving of alcoholic beverages at a family, social, cultural, educational or sporting event. The application must be made exclusively on the official site of the Régie des alcools, des courses et des jeux by clicking here.

A summer event organized between friends and/or colleagues to celebrate the warm temperatures, usually taking place on a terrace or outdoor environment.

Thematic event which provides a space and booths for companies to present their products and services.

Described as a turnkey service, featuring the complete organization of an event.

Unique and rarely used special location for an event.